Part entries record the arrival parts into inventory and can be performed in three ways:
Single Entry
Entry via Purchase Request
Entry via Purchase Order
Entries ensure accurate inventory control, allowing tracking of information such as received quantity, warehouse, costs, and vendors.
Single Entry
A Single Entry allows adding parts to inventory without being linked to a supplier.
To register a Single Entry, follow these steps:
Go to the "Inventory" tab.
Select the part for which you want to register an entry.
Click "New Transaction."
Then, select "Single Entry".
After selecting the parts, fill in the entry details:
Part Receipt Date (optional);
Invoice Number, which can be entered manually or attached by clicking "Attach"(optional);
Quantity;
Warehouse;
Stock Address;
Entry Batch;
Unit Price;
Total Price;
Expiration Date (optional);
Cost Center.
This type of entry is useful for inventory adjustments or for receiving parts without a formal request or order.
Entry via Purchase Request (PR)
Important note: Purchase Request Entry is disabled by default for all users.
Entries via Purchase Request are registered directly on the Requests page.
To register an Entry via Purchase Request, follow these steps:
Go to the "Purchase Request" tab;
Select the Purchase Request for which you want to register an entry;
Click "Register Entry" in the bottom bar or within the request itself.
Then, fill in the entry details:
Part Receipt Date (optional);
Invoice Number, which can be entered manually or attached by clicking "Attach" (optional);
Quantity;
Warehouse;
Stock Address;
Order Number (optional);
Entry Batch (mandatory);
Unit Price;
Total Price;
Expiration Date (optional);
Cost Center;
Purchase Request, which is automatically linked.
Important note: Only pending PRs (which are automatically approved upon entry) and approved PRs whose parts have not yet been allocated to a Purchase Order can receive an entry.
Entry via Purchase Order
Entries via Purchase Order are registered directly on the Purchase Orders page and may include one or multiple orders at the same time.
To register an Entry via Purchase Order, follow these steps:
Go to the "Purchase Order" tab;
Select the open Purchase Orders for which you want to register an entry;
Click "Register Entry".
Important note: Only Open Purchase Orders can be selected.
Then, fill in the entry details:
Part Receipt Date (optional);
Invoice Number, which can be entered manually or attached by clicking "Attach" (optional);
Quantity (mandatory);
Warehouse (mandatory): Parts from a Purchase Request have this field blocked;
Stock Address;
Entry Batch (mandatory): A new batch can be created or an existing batch can be selected;
Unit Price;
Total Price;
Expiration Date (optional);
Cost Center (mandatory).
Partial Entries
Partial entries occur when the quantity of a part is edited during entry registration, and they can only be registered through Purchase Orders.
A partial entry may happen when:
Some parts have been received, but others have not.
Some parts were received in a lower quantity than ordered.
In this case, the order remains pending until all remaining quantities are received, allowing completion at a later stage.
It is also possible to register Surplus Entries, which exceed the initially requested quantity.
Important note: It is not possible to register entries via the mobile app. Entry tracking must be done exclusively via the desktop version of the platform.